Church Media Kit Terms of Service

1. Operator, contact, and agreement

Hekima Solutions Inc. ("Hekima," "we," "us," or "our"), with a mailing address at 7915 152A Ave NW, Edmonton, Alberta T5C 3A1, Canada, operates Church Media Kit (the "Service") at https://churchmediakit.com. "Church Media Kit" is a product/service name of Hekima Solutions Inc., not a separate legal entity.

Contact channels:

• Privacy inquiries: privacy@churchmediakit.com
• Support inquiries: support@churchmediakit.com
• Legal notices: legal@churchmediakit.com

These Terms are the agreement between Hekima and the Customer (defined in Section 2) governing access to and use of the Service. By creating an account, accepting these Terms at signup, or using the Service, Customer agrees to be bound by them. The Privacy Policy and Data Deletion instructions are incorporated by reference.

2. Eligibility and authority

Church Media Kit is offered to organization and church accounts, not to individual consumer accounts. To create or accept an account, the accepting individual must:

• be at least 18 years old;
• be authorized to act on behalf of the church or organization that will hold the account; and
• provide accurate account and organization information.

Account availability. Account creation is available globally, subject to applicable law and Hekima's ability to support the Service in a particular location. Payment methods, taxes, and individual features may vary by location and will be disclosed before purchase. Hekima may decline, suspend, or limit access where required by law, provider availability, or operational constraints.

Eligibility attestation. Signup records an eligibility attestation identified by contract version global-eligibility-2026-08-30, confirming that the accepting individual is authorized to create the organization account. The accepting individual must still meet the age requirement above. This attestation is enforced at signup and is a condition of account creation.

One-owner accounts. Launch accounts are single-owner accounts. The account owner may transfer ownership to another authorized owner through Hekima's controlled owner-transfer process. Multi-owner workspaces, team memberships, invitations, and shared seats are not part of the launch account model.

Customer is responsible for the accuracy of account and organization information, for reasonable control of account credentials, and for promptly notifying support@churchmediakit.com of suspected unauthorized use. Customer must have authority to connect and act for each church, organization, or third-party account (including social accounts) used with the Service.

3. Service scope

Church Media Kit helps Customer turn sermon material it provides into editable, AI-assisted content drafts, and, where Customer expressly requests it, send selected content to connected third-party destinations. The Service includes:

• Sermon intake. Customer submits a YouTube video URL. Hekima performs server-side canonicalization of the submitted URL to a standard https://www.youtube.com/watch?v=<id> form and retrieves publicly available video information (such as title, description, and thumbnail) and caption/transcript data associated with that video.
• Ownership and rights attestation. Before transcript preview and again before kit generation, Customer must attest that it holds the rights, permissions, and lawful authority needed to submit, process, and publish the source material. This attestation is a representation made by Customer to Hekima only. It is not authorization from YouTube, evidence of compliance with YouTube's Terms of Service or Developer Policies, and it does not indemnify Hekima against a claim that the import method or Customer's use of the video violates YouTube's terms or a third party's rights. Church Media Kit does not use YouTube's official Data API or OAuth authorization for this import path.
• AI-assisted drafting. Generation of editable content drafts (captions, images, layouts, and related assets) using the sermon material Customer submitted.
• Studio editing. Customer review, editing, and finishing of generated drafts.
• Export. Customer download of finished material.
• Scheduling and publication. Where Customer expressly connects a supported destination and requests it, sending selected, Customer-approved content to that destination (currently Meta destinations).

The Service may change, be interrupted, or contain errors. It is provided on an "as is" and "as available" basis to the extent permitted by applicable law. Hekima does not promise uninterrupted, error-free, or continuous availability.

4. Customer Material and licence

"Customer Material" means text, transcripts, source video references, images, branding, instructions, prompts, settings, connected-account information, and other material Customer provides, submits, or selects for use in the Service, together with the drafts and edits Customer produces using it.

Customer ownership. Customer retains ownership of Customer Material. Nothing in these Terms transfers ownership of Customer Material to Hekima.

General service licence. Customer grants Hekima a non-exclusive, limited licence to host, reproduce, transform, transmit, and display Customer Material only as needed to provide the functionality Customer requests, operate and support the Service, prevent misuse, and comply with law. This general licence ends when the relevant Customer Material is deleted from Hekima's active systems, subject to the completed-kit preservation licence below and the retention and deletion terms in Section 7.

Completed-kit preservation licence. For a Sermon Kit that reaches completed status, Customer additionally grants Hekima a broad, perpetual, worldwide, royalty-free licence to host, reproduce, display, adapt, distribute, and preserve that completed kit as needed to operate, maintain, support, secure, and enforce the Service, and to preserve records of content that was already published or sent to a provider (such as a Meta destination) at Customer's request. This preservation licence exists so that Hekima can keep an accurate operational and publication record even after Customer requests deletion of the underlying active material; it does not extend the general licence over material Customer has asked Hekima to delete, and it does not grant Hekima any right to actively use, promote, or redistribute the completed kit beyond the operational and preservation purposes stated here.

No training or marketing use without consent. Neither licence in this Section authorizes Hekima to use Customer Material for model training, model evaluation, product-improvement datasets, testimonial or marketing examples, or sale. Any such use requires Customer's separate, explicit, revocable consent under a distinct consent record.

Customer representations. Customer represents that it has the rights, permissions, consents, and organizational authority needed for Customer Material and the uses Customer requests, including permissions concerning speakers, recordings, music, images, personal information, and connected accounts. Customer must not direct the Service to infringe rights or violate law or a third party's terms.

5. AI-generated drafts, human review, and no professional advice

The Service uses OpenAI's Responses API to generate and revise content drafts. For a given generation request, OpenAI receives the sermon context, transcript excerpts, prompts, and generation settings relevant to that request. Hekima's OpenAI integration is configured with store: false. This configuration is intended to limit OpenAI-side persistence of that request; it is not a guarantee of zero data retention, and it does not eliminate OpenAI's use of data for abuse and misuse monitoring under OpenAI's own policies.

Generated material is draft material. It may be inaccurate, incomplete, unsuitable, repetitive, or similar to material generated for another customer. Customer must review and approve generated material before relying on, distributing, or publishing it. Generated material is not theological, pastoral, medical, legal, or other professional advice, and Hekima makes no promise that it is original, accurate, doctrinally sound, or free of third-party rights. Customer remains solely responsible for the accuracy, theology, suitability, originality, and copyrightability of anything it publishes, and for the decision to publish.

6. Third-party services

The Service depends on third-party providers whose own terms and processing practices apply. Their outages, policy changes, or account restrictions may affect the Service.

• OpenAI — receives sermon context, transcript excerpts, prompts, and settings to generate drafts (Section 5).
• Pexels — when Customer uses stock-photo search, receives a generated or free-text search query and related parameters; Hekima retains selected photo metadata (such as photographer credit and source URL) with Customer's content, and displays required Pexels attribution.
• Cloudflare — stores uploaded and generated files in private R2 buckets, operates publication workers, and provides application observability with sampled logs. R2 uses an Eastern North America location hint, which is not a Canadian data-residency guarantee.
• Meta — when Customer requests publication to a connected destination, receives the caption, image URL, alt text, placement, relevant identifiers, and a connected-account credential needed to publish; Meta stores the resulting post independently of Church Media Kit.
• Supabase — stores account and organization data, sermon and generation records, file metadata, generated-content records, usage/cost records, and publication records for the Service.
• Stripe — processes billing; receives Customer's account email and subscription/transaction data. Church Media Kit never receives or stores full payment card numbers; Stripe collects payment details directly.

Storage design. All files created or retained by the Service, including source uploads, account assets, generated media, and publication assets, are stored in private Cloudflare R2 buckets. Development and production use separate buckets. Direct uploads and provider reads use short-lived signed access, and the Service retains an immutable object key rather than the signed URL. Customer should not upload confidential or highly sensitive material that is not necessary for the requested public-ministry output.

See the Privacy Policy for the full data-flow and subprocessor description.

7. Publication, retention, and deletion

Customer decides whether to publish a draft and remains responsible for reviewing the final content, destination, and permissions before publication.

Retention while active. While Customer's account is active, existing kits remain viewable and editable, subject to this Section and Customer's applicable generation allowance (Section 10). The current Studio provides bounded local image-download flows, not a portable account-data export.

Publication snapshots. Every successful publication creates an immutable publication record. Hekima's retention policy is to keep the full-resolution rendered publication media for 30 days after successful publication, after which it is reduced to a lightweight history record (metadata, links, checksums, and a compressed thumbnail).

Post-cancellation read-only period. The planned 12-month read-only state and its access rules are not yet implemented and must not be treated as available until release evidence exists. Hekima's planned policy is to send warnings 30 days and 7 days before the end of that period or before a scheduled deletion.

Deletion. Cancellation is not deletion. Existing content remains available under this policy until Customer requests deletion or an applicable retention rule removes it. Hekima's deletion policy commitment, being implemented as a durable, retryable process, is:

• an active-account deletion request is completed within 30 calendar days, subject to a documented legal hold, security investigation, or other lawful exception;
• backup copies are expected to expire within an additional 35 days after active deletion, absent a documented legal hold or statutory retention requirement; and
• deletion removes database records, private R2 source and working objects, derived assets, and credentials, subject to the exceptions above.

What deletion does not do. Deleting content or an account from Church Media Kit does not automatically remove, unpublish, or delete a post already sent to Meta or another provider. Customer must use that provider's own controls to remove already-published content; see Data Deletion for instructions.

Export. The Service does not currently provide a portable account-data export. Before deletion, Customer may download supported Studio files through the bounded local image-download flows; see Data Deletion.

8. Acceptable use

Customer must not use the Service to:

• violate law, or an intellectual-property, privacy, publicity, confidentiality, or contractual right;
• distribute illegal, infringing, defamatory, hateful, harassing, exploitative, sexual, graphically violent, extremist, deceptive, fraudulent, credential-bearing, or malware-carrying material;
• submit unnecessary confidential or highly sensitive personal information, including counselling content, health information, confession or pastoral-care disclosures, prayer-request details naming vulnerable individuals, or children's personal information, where that information is not necessary for the requested public-ministry output;
• impersonate another person or organization or misrepresent authority to act for one;
• interfere with the Service, bypass access or usage controls, introduce malicious code, or probe systems without authorization; or
• use third-party content, accounts, or services (including YouTube, Pexels, or Meta) in breach of their applicable terms.

Hekima may restrict or suspend access reasonably necessary to address suspected misuse, legal requirements, security incidents, or material breach of these Terms (Section 12).

9. Intellectual property and feedback

Hekima and its licensors retain all rights in the Service, including its software, workflows, templates, design systems, prompts, and other pre-existing or independently developed materials. Except for the limited right to use the Service under these Terms, no rights in the Service are transferred to Customer, and Customer's ownership of Customer Material is not a transfer of Hekima's platform rights.

Customer may provide feedback about the Service. Hekima may use feedback, without compensation to Customer, to operate and improve the Service. Feedback is not a licence to reuse Customer Material for model training, model evaluation, product-improvement datasets, or marketing examples — those uses remain governed by Section 4.

10. Fees, renewal, cancellation, and refunds

Price and billing. The Service is offered at US$29.95 per month, billed month to month, with no annual plan and no trial. Payment is due, and is the final step, immediately before each new generation begins.

Generation allowance. The subscription includes seven successfully completed full Sermon Kits per Stripe billing period. A generation that terminally fails does not consume an allowance slot, and a retry of the same failed request does not consume an additional slot. Exhausting the allowance does not cancel the subscription or delete existing kits; it limits new generation until the next billing period or a plan change.

Failed payment. If a payment fails, Customer retains access during a three-day grace period from the first accepted past_due event. Access following the grace period is subject to successful payment.

Cancellation. Customer may cancel at any time; cancellation takes effect at the end of the current billing period. Existing kits remain accessible following cancellation, subject to Section 7's retention terms.

Refunds. Customer may request a refund within 7 days of the initial charge only if the account has completed zero successful full Sermon Kits during that period. Duplicate charges and material service errors are separate grounds for a refund. Cancellation does not create a prorated refund for the remaining portion of a billing period. These refund terms do not limit any non-waivable statutory right Customer may have under applicable law.

Price changes. Hekima will give at least 30 days' notice before a price change takes effect. No price is grandfathered beyond that notice period.

Taxes. Applicable taxes are charged, collected, and remitted as required by law.

Service shutdown. If Hekima shuts down the Service or materially reduces the paid Service, Hekima will give at least 30 days' notice, allow Customer to download supported Studio files through the then-available bounded export flows, and refund the unused portion of the then-current paid period on a prorated basis. This is not a promise of a portable account-data export.

11. Termination

Hekima may suspend or terminate access immediately, without a cure period, for serious misconduct — including illegal use, security threats, infringement, or abuse under Section 8. For an ordinary, curable breach of these Terms, Hekima will provide Customer a 10-day opportunity to cure before termination. Where Hekima terminates or does not renew access for reasons other than serious misconduct, Hekima will provide a 30-day opportunity to download supported Studio files through the then-available bounded export flows where practicable. This is not a promise of a portable account-data export.

Customer may stop using the Service and cancel its subscription at any time (Section 10). Provisions that by their nature should survive termination — including Sections 4 (to the extent of the completed-kit preservation licence), 7, 9, 12, and 13 — survive.

12. Disputes

These Terms are governed by the law of Alberta, Canada and the federal law of Canada applicable in Alberta, without regard to conflict-of-law rules. The parties submit to the courts located in Edmonton, Alberta for any dispute not resolved informally.

Before filing a court claim, a party must first give the other party 30 days to resolve the dispute informally, except for urgent security, privacy, legal-compliance, or injunctive matters, which may proceed without waiting. These Terms do not require arbitration.

Nothing in this Section waives a consumer protection or other statutory right that applicable law does not permit the parties to waive by agreement.

13. Changes and notices

Hekima may update these Terms. Operational changes take effect no earlier than 10 days after notice. Material changes — those that materially affect Customer's rights, duties, price, privacy, or use of Customer Material — take effect no earlier than 30 days after notice and require Customer's affirmative re-acceptance before the changed terms apply to Customer. Urgent security, fraud, abuse, or legal-compliance changes may take effect immediately when reasonably necessary, with notice and an explanation provided as soon as practicable afterward.

Hekima will provide notice under this Section through the Service, the account's registered contact information, or legal@churchmediakit.com. Legal notices to Hekima should be sent to legal@churchmediakit.com or Hekima's mailing address in Section 1.

14. General terms

Customer may not assign these Terms without Hekima's consent; Hekima may assign these Terms in connection with a merger, acquisition, reorganization, or sale of substantially all its assets, subject to the notice obligations in Section 13. If a provision of these Terms is found unenforceable, the remaining provisions remain in effect. Hekima's failure to enforce a provision is not a waiver of it. These Terms, together with the Privacy Policy and Data Deletion instructions, are the entire agreement between Customer and Hekima regarding the Service and supersede prior discussions on the same subject. These Terms are provided in English; that version controls.